Section 1: The name of this Association shall be the Northwest Oregon Dairy Goat Association.
Section 2: The mailing address of this Association shall be the address of the current Secretary.
ARTICLE II OBJECTIVES
Section 1: To inform the public of the importance of goat milk and dairy goat products. To emphasize the position of the dairy goat industry as a substantial self-sustaining one in many communities.
Section 2: To disseminate technical information relative to the value of goat milk, goat meat products and other goat by-products.
Section 3: To secure state and national assistance and cooperation whenever possible in experimental work and dissemination of reliable information pertaining to the dairy goat industry.
Section 4: To promote cooperative purchasing of feeds and supplies for the members of the Association.
Section 5: To promote the dairy goat industry by advertising, by every legitimate means of publicity, by securing needed legislation, and by holding dairy goat shows.
Section 6: To promote fellowship and interchange of useful knowledge and ideas among dairy goat breeders.
Section 1: ELECTIVE OFFICERS
The elective officers of the Association shall be: President, Vice President, Secretary, Treasurer and three (3) Directors.
Section 2: ELECTION
The officers of the Association shall be elected by ballot at the last regular meeting of each year. A nominating committee shall be selected to present a slate of nominees at the meeting preceding the election meeting, at which time, following any additions by the membership, the nominations will be closed. An election ballot will be mailed to each member in good standing. Ballots may be returned in person or by mail. All official terms shall begin at first regular meeting in January of any year. But, if for any reason the annual election is not held before January of any year, the official term begins at the commencement of new business at the meeting in which the election was held.
Section 3: TERM OF OFFICE
The officers of the Association shall serve one year or until successors have been qualified and elected to serve.
Section 4: EXECUTIVE COMMITTEE
The Executive Committee shall consist of the President, Vice President, Secretary, Treasurer and three Directors to be elected at the regular election of each year. Four members of the Executive Committee constitute a quorum at all Executive Committee meetings.
Section 5: VACANCIES
Vacancies in office occurring by reason of death, resignation, removal or otherwise, shall be filled by special election to serve the remainder of the term.
ARTICLE IV: DUTIES OF OFFICERS
Section 1: The President shall preside at all meetings of the Association, act as Chairman of the Executive Committee, appoint all committees not otherwise provided for, call special meetings of the Association or of the Executive Committee and perform such other duties as usually pertain to the office.
Section 2: The Vice President shall perform the duties of the President in the absence of that officer, or in case of his or her inability to act. In the absence of both the President and Vice President, that Association may choose a president for the meeting from the members present.
Section 3: The Secretary shall take care of the general correspondence, send out all notices of the meetings of the Association and of the Executive Committee, keep on file all letters received together will all letters sent out by him or her, shall act as secretary to the Executive committee and shall keep all minutes of all meetings.
Section 4: The Treasurer shall collect all monies due the Association and shall pay, from the funds of the Association, such claims as are properly authorized and approved. He or she shall furnish to the President a satisfactory report of the assets of the Association at each regular meeting by reading same into the minutes.
Section 5: The Executive Committee shall carry out the instructions of the Association, shall authorize expenditures (but no expenditure shall be authorized beyond the assets of the Association), shall devise ways and means to carry out the objectives of the Association, shall make such rules as may be necessary during the year for the conduct of the meetings, shows, the awarding of prizes, etc., and shall perform such other duties as pertain to their offices. The Executive Committee shall also audit the books of the Treasurer annually and report the accuracy of same to the Association.
ARTICLE V DISSOLUTION OF ASSOCIATION
Section 1: The Association may be dissolved by a two-thirds (2/3) majority vote after being submitted in writing by the Resolutions Committee. Said resolution shall be read at two consecutive meetings and voted on at the next meeting. A ballot will be mailed to each member in good standing. Ballots may be returned in person or by mail.
ARTICLE VI DISBURSEMENT OF FUNDS
Section 1: If the Association should be dissolved, all assets of the Association shall be donated to one or more non-profit organizations that promote dairy goats, to be determined by 2/3 majority vote of the members in good standing.
ARTICLE VII AMENDMENTS
Section 1: The Constitution may be amended or rescinded by a two-thirds (2/3) majority vote, providing that all proposed amendments shall be submitted in writing by the Resolutions Committee before or during the meeting and said amendments shall be read at two consecutive meetings before being voted upon.
Section 2: The Resolutions Committee shall consist of three members, in good standing, to be appointed by the President.
ARTICLE I: MEETINGS
Section 1: The regular meetings of the Association shall be held by request of an active member and with the approval of the board at a location mutually agreed upon by a majority of the board.
Section 2: At all general membership meetings, five members of the Association shall constitute a quorum.
ARTICLE II COMMITTEES
Section 1: The President shall appoint from time to time such standing committees as may be deemed necessary and proper for the conduct of the affairs of the Association. Only members in good standing shall be appointed to such committees.
Section 2: The amount of indebtedness which may be incurred by a committee shall in no case exceed the amount appropriated for its use by the Executive Committee.
ARTICLE III MEMBERSHIP
Section 1: Any person may become a member in good standing of the Association after payment of his or her dues.
Section 2: All members shall be considered active members whose dues are paid for the current year. Individual members are entitled to one vote; family memberships are entitled to two votes.
Section 3: Membership shall be acknowledged by the Association membership card and shall date from the time of such acknowledgment until the following December 31, at which time it will terminate.
Section 4: The annual dues shall be $15.00 per individual, $20.00 per family; payable in advance at the last monthly meeting of the calendar year. An optional $5.00 may be paid in addition to either individual or family membership for an enhanced listing on the Association website.
Section 5: The Treasurer shall notify a member of his or her arrears in dues and if these are not paid by March 31 of that year, he or she shall be dropped from the Association.
Section 6: Lapsed members, if wishing to join again, may do so the same as any new member.
Section 7: Lifetime memberships are provided for individuals/families with 25 years or more of membership.
ARTICLE IV PENALTIES
Section 1: If any member is charged with violation of the Constitution and By-Laws, or with misrepresentations, unjust or unfair business dealings detrimental the welfare of reputation of the Association, said charge shall be made in writing and filed with the Executive Committee for such action as it may deem best. The accused party shall have full opportunity for defense and explanation before the Executive Committee. If unsatisfactory, the Executive Committee may take such action as may, by them, be deemed best, excepting suspension or expulsion, which, if recommended by the Executive Committee, shall be referred to the Association for action thereon.
Section 2: An office may be declared vacant by the Association if the office-holder is absent from three consecutive regular meetings without acceptable excuse.
Section 3: Any officer of the Association may be removed from office by the Association for inattention to his or her duties or conduct unbecoming an officer of the Association. But, before removal, charges shall be preferred against him or her. The accused party shall have full opportunity for defense and explanation before the Executive Committee. He or she shall not officiate in the Association during the pending of such charges herein.
ARTICLE V RULES OF ORDER
Section 1: Robert’s Rules of Order, Revised shall govern the parliamentary procedures of the Association, subject to special rules that may be adopted.
Section 2: By-Laws may be amended or rescinded by a simple majority vote of those in attendance at any meeting.
ARTICLE VI ORDER OF BUSINESS
1. Reading and Approval of Minutes of previous regular or special meetings.
2. Report of Treasurer
3. Report of Executive Committee
4: Report of Other Committees
5. Reading of Communications and Bills
6. Election of Officers
7. Unfinished (Old) Business
8. New Business
ARTICLE VII CURRENT BOARD
Section 1: Article VII is subject to revision at every annual election and/or the election, resignation, or dismissal of an officer.
President: Lori Townsend ________________________
Vice President: Traci Clevenger ________________________
Secretary: Daniella Hasan ________________________
Treasurer: Patty Armstrong ________________________
Director 1: LeRoy Satter ________________________
Director 2: Jan Privratsky ________________________
Director 3: Shelley Hansen ________________________
Last Approved with Amendments, 11 October 1996
By-Laws Revised 01/07/2020